Agenda Otero County Commission Thursday, March 20

COUNTY COMMISSION REGULAR MEETING AGENDA

COMMISSION CHAMBERS – Rm#253

THURSDAY, MARCH 20, 2008 – 6:00 p.m.


INVOCATION
PLEDGE OF ALLEGIANCE
“I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.
SALUTE TO THE FLAG OF NEW MEXICO
“I salute the flag of the state of New Mexico, the Zia symbol of perfect friendship among united cultures.”

NEW BUSINESS:
CONSENT AGENDA

All items marked “CA” will be approved by a single motion, these items on the “Consent Agenda” are considered routine and should not require further discussion. Items can be removed at the request of a Commissioner, County staff, or a member of the public, removed items will be heard in the order of the numbered sequence.

A. Approval of Bills Lists:

CA (1) #37, #38, #39, #40, #41 and #42

B. Approval of Minutes:

CA (2) Work Session, February 13, 2008

Emergency Meeting, February 13, 2008

Regular Meeting, February 21, 2008



C. Health Care Services:

CA (3) Consider approving or denying claims for the following providers:

Ø Gerald Champion Regional Medical Center

· 122 claims recommended for approval totaling $167,905.18

· 45 claims recommended for denial totaling $96,587.58

Submitted by: Gloria Sainz



D. Purchasing:

CA (4) Request approval of the yearly renewal of contract ICQ-06-015, Basin Pipe and Metal, for the sale of metal and white goods in the amount of 55% County and 45% Contractor. This is the 3rd year of a four year contract.
Submitted by: Ginger Herndon

CA (5) Request approval to award Sealed Bid 08-017 for the purchase of Fire Arms and Holsters for the Sheriff’s Office to three different venders: Neve’s Uniforms, Albuquerque, NM in the amount of $22,935; Pro Force Law Enforcement,
Prescott, AZ in the amount of $3,965.35; Kaufmans West, Albuquerque, NM in the amount of $402 (plus all applicable taxes). Submitted by: Ginger Herndon

CA (6) Request approval of the yearly renewal of contract TS-06-010 for the monitoring the fire alarm system in the Otero County Courthouse with ESA, Alamogordo, NM in the amount of $25.74/month. Submitted by: Ginger Herndon

CA (7) Request approval to award Sealed Bid #08-019 for a Brush Truck for Boles Acres to Freedom Fire Equipment, Marietta, GA, in the amount of $84,500.
Submitted by: Ginger Herndon

E. Resolutions, Contracts & Agreements:

CA (8) Request approval of Resolution #03-20-08/96-49 for the Law Enforcement Protection Fund to reflect the receipt of $600 additional revenue.
Submitted by: Donna Brandon

CA (9) Request approval of Resolution #03-20-08/96-50 for the ¼% Fire Protection Fund to reflect the receipt of a New Mexico Finance Authority Loan in the amount of $47,170 for the purchase of a fire-rescue apparatus for James Canyon
Volunteer Fire Department. Submitted by: Donna Brandon

CA (10) Request approval of Resolution #03-20-08/96-51 and submittal of the 2008 Annual Certified County Maintained Mileage Report to the New Mexico
Department of Transportation. Submitted by: Bill Lee Parker

CA (11) Request approval of a CO-OP agreement between Otero County and Colquitt Company to chip-seal Oasis Drive, Jeff Place and Diane Court for a total of .85 miles. These are county maintained roads. Submitted by: Bill Lee Parker

CA (12) Request approval of a Memorandum of Understanding between Otero County and the City of Alamogordo concerning the housing and care of Otero County
Animals. Submitted by: Ray Backstrom.

CA (13) Request approval of an Addendum to the Emergency Ambulance Services agreement between Otero County and American Medical Response. This
addendum provides for transport, at no charge, for all City, Village, County
Emergency Service Personnel and County Volunteer Fire Fighters who are injured in the line of duty. Submitted by: Ray Backstrom

CA (14) Request approval of the operations, management and maintenance agreement for the Otero County Processing Center (Phase 3) between Management &
Training Corporation and Otero County. Submitted by: Dan Bryant

F. Elected Officials, Department Heads, Committee Reports:

CA (15) Sheriff John Blansett – Request approval to convert the Old Road Shop, located at 409 Fairgrounds Road, to NEU.

CA (16) Diane Romo, Planning Coordinator – Request final plat approval for Elk Springs Estates Subdivision. This subdivision is located approximately 16 miles west of Mayhill and approximately 3 miles east of Cloudcroft (Section 32 & 33,
Township 15S, Range 12E, also located within Section 2, Township 16S, Range 12E).

G. Public Hearing(s):

6:30 p.m.

(17) Diane Romo, Planning Coordinator – Request preliminary plat approval for Riata Estates #2 Subdivision. This subdivision is located approximately six miles south of Tularosa via Highway 70 and approximately ten miles north of Alamogordo (Section 7, Township 15S, Range 9E).

(18) Diane Romo, Planning Coordinator – Request preliminary plat approval for Rancho Encantado Estates Subdivision. This subdivision is located
approximately 12 miles south of Alamogordo (Lot 7, Section 1, Township 19S,
Range 9E).

(19) Ray Backstrom/Donna Brandon – Consider amending Section 9.2, dealing with
annual leave accrual, of the Otero County Personnel Policy Ordinance #98-01 as amended by Ordinance #07-01.

CITIZEN COMMUNICATIONS:

(20) Jake Meyer – Consider partnership with Children in Need of Services (CHINS) to apply for state capital outlay funding for the PreK program operating at the Full House Child Development Center.

(21) Dr. Cheri Jimeno – (NMSU-A) Discuss the G.O. Bond Election for NMSU-A on
April 1, 2008. (Regular Meeting Only)

COMMISSION DISCUSSIONS/CORRESPONDENCE:

A. Doug Moore - (District 1)

B. Clarissa McGinn - (District 2)

C. Michael Nivison - (District 3)


UNSCHEDULED CITIZEN COMMUNICATIONS: (Limited to 3 minutes)
The issues raised during "Unscheduled Citizen Communications” are not action items and shall not be entitled to decision making by the Otero County Commission at the meeting where they are first raised.


EXECUTIVE SESSION:

A. Collective Bargaining

B. Pending/Threatened Litigation

1) Environment Department Grease Trap Issues at Otero County Prison

C. Personnel

1) Final Review of County Manager Applications &

Schedule Interviews

D. Land

E. Roads

F. Detention Center

G. Contracts

1) Professional Service Agreements







ADJOURNMENT



For Information Only:

The next regularly scheduled Otero County

Commission meeting is Thursday,

April 17, 2008 at 6:00 p.m.